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Posts Tagged ‘time management’

More Time Management for Migraineurs: Managing the Time we Have

May 28th, 2008

Do try this at home.  And at work.  I wrote a post a while back on How do you Manage Life with Migraine?, about managing our time when migraines interrupt us all the time.  Those of you receiving the newsletter got an expanded version of that post in the article “Time Management for Migraineurs (or, how can you get everything done when you can’t get anything done?).” 

The gist of those pieces was that 1) whatever is on your list, you must learn to accept that you will never get it all done; 2) you need to choose what is most important to you and put those things in your schedule first; and 3) if you keep detailed lists of what you are working on, next steps, what you need to handle if you get sick, and what you need to care for yourself, you will best be able to pick up where you left off.  I  recommend Time Management from the Inside Out by Julie Morgenstern, as the best system I have come across for managing your time to make sure that you spend it on what is most important to you.  And as I mentioned last week, Teri Robert has taken this idea of list-making and planning for Migraines much further in the helpful article MAPP Your Migraine!

All of that said, it occurred to me last week that I had left an important piece out.  This may look like a blinding flash of the obvious, but it hit me that a key piece to making this all work is that we can only manage the time we have.  Please don’t say “Duh” yet.  Take a moment to let this sink in.

I read an intriguing post on How to Cope with Pain earlier this month, called Time Management and Pain.  What intrigued me was that rather than laying out any nitty-gritty on scheduling and managing time, the article focused on “pacing ourselves and keeping stress to a minimum.”  In other words, to manage time, we need to manage our own, often over-achieving and denial-ridden, selves! 

We can only manage the time we have.  I looked back over my Migraine and Wellness calendars for the last 5 years.  I’m happy to say that my time spent incapacitated by Migraine and my other illnesses decreased over those 5 years from 27% of the time to 22% of the time.  I have focused on increasing that
trend, with mixed results.  I go up and down; there are months where I’m down more than I’m up.  What I have not always remembered is that, however you slice it, I will be down for the count about 25% of the time. 

When I look at a beautiful, clear, blank work week in my calendar, I can’t say, “Oh, goody, 50-60 working hours to schedule into!”  Into that week I need to put all of the things that allow me to maintain my health, to pace myself and keep stress to a minimum.  For me that includes exercise every day that I am capable of doing it.  It includes 20 minutes of meditation or relaxation practice every day.  It includes eating lunch away from my desk – taking breaks that are real breaks.  And once I have put all those things in, that help me keep stress down and stay well, I still only have about 75% of the remaining time available for my work! 

This means if I set deadlines for myself, I set them taking that
percentage of time into consideration.  It means when I block out my
week, I leave blocks of “not working” time.  It means when I come right
down to it, I have about 27 hours of productive working time that I can
count on in a week.   Now I’m not a workplace productivity expert, but
I have worked in a lot of places, for others and for myself, and I
don’t think many people are really productive much more of their time
than that. 

I have felt such freedom since I have been scheduling this way!   My
productive time tends to be really productive; I stay focused on what
I’ve set out to accomplish in that time, knowing that I have a
reasonable 
break coming.  I can use my “not-working” time for those
water-cooler type conversations we tend to have at work, or for actual
work if I choose.  Of course I can’t control that I will schedule my
migraines into the hours I have allotted, but there’s room in the
schedule to rearrange things when I do get sick.  And when I am sick I
don’t worry about what’s not getting done.  Without the added stress of
that worry, I can recover faster.

Since I am self-employed, I know I have more freedom around these issues than some of you who hold down “regular” jobs.  But you can find ways to use these ideas.  It may be about how you approach your time away from work.  It may be about how you pace yourself at work.  Please share your thoughts on managing the time you actually have!

– Megan

Tags: meditation, migraine, productivity, relaxation, stress management, time management
Posted in Managing, Tips & Techniques | Comments (2)

How do you manage life with Migraine?

March 1st, 2008

Fine, thank you, how do you? Oh, sorry, wrong tape…

How do you manage life with migraines? With many interruptions. With difficulty. Intermittently. With ridiculous persistence and hope. Occasionally, with grace.

But, how? You want the nitty-gritty? It’s a lot like managing anything else. I’ve been coaching people for years in how to manage a small business, how to manage themselves to grow their business and have the life they want. You manage by having systems. By:

1) taking the great long overwhelming list of all the everything that goes into your enterprise and sorting it into categories,

2) listing out the individual tasks in each category,

3) creating the ongoing schedule of the tasks that need to be accomplished at regular intervals,

4) listing the one time, current tasks,

5) prioritizing those tasks and scheduling them,

6) listing any background preparation or materials needed before doing the tasks,

7) listing likely follow-up that will have to be done after the tasks, and

8) creating checklists.

No matter how difficult or overwhelming something seems, it can be managed if broken down into tasks, and if each of those tasks is further analyzed for preparation and follow-up tasks. This works for a business enterprise; it works just as well for enterprise YOU – the enterprise of your life.

But my head hurts! Yup. Mine too. That’s why when I take to my bed with migraine, my computer or at least a lined pad of paper goes with me. Unless I am too sick to have any light on, or think at all (and that certainly does happen), I lie down thinking, “what do I have to handle, make sure of, not forget, or reschedule?” And as soon as I’ve answered the question, I can give myself over to whatever I need to do to get better. It’s like calling in sick for your life. If I am going to help my (actual) headache get better, I have to be able to let go of as many as possible of the figurative “headaches” called running a life.

I need to have all the medications I need close to hand. I need to make sure people will be fed, whether or not I’m doing the cooking (maybe I’m just asking someone else to handle it). I need to cancel appointments, or have someone else do it for me. I need to remember to call the doctor, or whoever else I really should be calling. If I can’t stay in bed, if buying the groceries or getting the kids somewhere, or going to work simply cannot be avoided, I need a checklist for that too. That’s the absolute minimum checklist. What’s the absolute minimum list of tasks I cannot avoid doing?

When I’m having a migraine, my brain doesn’t work too well. If the pain is bad enough, there’s nothing to do but lie still and try to sleep. If it’s not that bad, I still live in an extended state of “Ummmm…”  If all I need to do is take meds, I still need a list of them or I will forget.

So I try to invent all my checklists ahead of time. Healthy day checklists – including what I need to do daily to stay healthy. Sick day checklists. Preparation lists and schedules, to refill prescriptions, to keep what I need on hand.

How do you take something as unpredictable and disruptive as a life with migraine disease and be systematic about it?  With many interruptions. With difficulty. Intermittently. With ridiculous persistence and hope. Occasionally, with grace.

– Megan Oltman

Today I’ve got a cold, or sinus infection, or migraine brewing, or some combination thereof.   Anybody’s guess.  Taking it slow, checking my lists.  Such is (my) life.

Tags: managing life with migraine, time management
Posted in Managing, Tips & Techniques | Comments (5)